3.6.1.1. Pre-session tasks for individual delivery team members

This is what we expect the individual delivery team members to do before they join the session itself. You can do this the day before, or the day of the session.

Type	Activity	Who	By when
Participant info	Check participant info (joining instructions, handbook, fieldwork etc.) has been sent out as appropriate for session Check attendees	Facilitators/BCF Support as agreed	5 days before session
Supporting Information	Flight plan updated for session, shared with co-facilitators and producer, and printed out Participant list	Facilitators/BCF Support as agreed	Day before
Templates	Check flipchart examples from previous sessions	Facilitators	Day before
Room and audio/visual setup	Flipchart in position Check positioning of computer, desk, seating etc. Headphones/microphone charged and connected Zoom – correct account login, correct meeting invite, correct Zoom Team chat channel Video and audio check (including lighting, flipchart readability)	Facilitators and Producer	1 hour before
Supplies	Flipchart with prepared agenda etc. and 2-3 spare sheets Flipchart pens (black, blue, red, orange, green) + spares Post-its if required Coloured transparent sheets if required Props if required for breakout room activities	Facilitators	1 hour before